Colchester Harriers Athletic Club


Minutes of meeting held at The Arena Club, Circular Road, Colchester, Essex, at 8.15pm on Tuesday 18 March 2008.


Committee Members present.


Rachel ABBOTT, Margaret WILLIAMS, Roy MOORE, Bridget KING, Karen WHEAT, Linda GARNHAM, Lyn HOLDEN, Helen HOLDSWORTH, Philip KNIGHTS, Dominic KING, and Peter WEST, Rob EARLE, Dave LACY, Lance WILLIAMS attending another meeting and arrived at 8.45pm.


Apologies for absence.


None received.


Minutes of 19 February 2008 meeting and matters arising.


  1. Child Protection. Rachel reported that she had researched this subject and down loaded information and good practise examples from the internet. Rachel will be our Child Protection Officer, arrange courses and training where necessary. It appears that all volunteers will have to complete forms and provide references. Rachel will report again at future meetings.

  2. Road Closure, Mersea Road. Work should finish on 30 March 2008 and therefore OK for Junior and Senior Road relays the Club is hosting on Sunday 6 April 2008.


Chairpersons report.


Lance not present at start of meeting. No specific items to report not covered in published agenda.


Secretary’s Report


Karen reported that she had received a letter from S.E.A.A. requesting £10.00 from all Clubs. This appears to be a form of registration. A long discussion took place relating to fees, which seem to be on the increase without additional benefits to members.

England Athletics Registration Scheme. Forms can be down loaded from EA website.

Power of 10. New incentive scheme. Full details on EA website. Meeting suggested Jerry EVERETT would be a suitable volunteer to research this subject and report to Committee.


Treasurers Report.


Bridget reported that the Club finances were still in good order and gave details to all members present.


Membership Secretary’s Report.


Helen reported that it had been necessary to update our membership forms with regards to facilities available to distant and social members. Old forms to be withdrawn.

Helen also reported on new member who had to date not completed membership forms but had competed for the Club. Lance who arrived during this discussion said he would see person involved and verify the situation.

Phebe MAY won draw for a free membership. Meeting decided that she good be reimbursed her membership fee or receive a free membership next year.


Races.


  1. London Marathon Coach now full. Monies to be paid to John CARTER.

  2. Relays Sunday 6 March 2008, marshals required. Mel SMITH to arrange course. Track booked, Red Cross attending. Road Closure – check – if still closed, information to be placed on website.

  3. Dominic and Daniel competing in Olympic 50k race walking trial.


Team Managers Report.


Peter, Rob and Ian VICKERY had had a meeting re Composite Team. All seems to be going well. Home Meeting on 7 June 2008, having trouble arranging Officials for meeting, seems to clash with inter schools meeting. Track to be booked. Other arrangements re vests and travel arrangements in hand.

Peter reported that a meeting to discuss future Essex Fixtures was coming up towards the end of May. Committee decided to offer our services to host the Essex 20 mile road race and the Essex relays. Peter will raise the possibility to change the format of the relays in effort to shorten the day, especially after the very bad weather experienced last year.


Junior Rep/Women’s League


No specific report this month.


Club Mark.


No further report at this time, Lance and Dominic reported having attended a seminar at Newmarket, re funding etc., both had now qualified as risk assessment officials for the Club.


Social.


Margaret reported that 27 families had booked for camping weekend at Rendelsham Forest. Les still taking bookings for camping at Lawshall.

Committee discussed the possibility of having a swimming evening at the end of the Track season. Margaret to make enquiries re costs.

Pete THOMAS 80th Birthday celebrations. Date now changed to Sunday 6 July 2008 to avoid Tendring Show and Hamilton Lodge Garden Fete.


Coaching.


As stated last month , efforts to be made to arrange meeting of coaches after Easter Break. More Coaches are required, especially for throwing.

A discussion took place regarding size of groups and safe management thereof. Numbers to be assessed after Easter, when additional children may arrive. Possibility of new groups being formed to ease pressure on Coaches.


Any other business


Lance asked if Committee Members were happy with receiving minutes by email. All agreed. Lance would bring copies to meeting and would ensure that those who do not have email facilities would receive minutes before meeting.


There being no other matters to discuss the meeting was closed at 10.05pm







L Williams

Chairperson.